Affinity Search
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Privacy Policy

1. DATA PROTECTION

Affinity Search Ltd is a registered data controller in the UK for the purposes of the Data Protection Act 1998. The Data Protection Policy employed by Affinity Search has been developed as part of our commitment to combine the best quality services with the highest level of integrity in dealing with our clients, suppliers, associates and staff. The Policy guides how we collect store and use information about individuals and organisations and is part of the overall Privacy Policy we have in place. It will be continuously assessed against new technologies, business practices and the changing needs of everyone we deal with.

1.1 INFORMATION THAT WE COLLECT FROM YOU

When you visit, register on or submit enquiries to Affinity Search Ltd you may be asked to provide certain information about yourself including your name, contact details, personal information and sometimes sensitive data. We may also collect information about your usage of our website as well as information about you from messages you post to the website and e-mails or letters you send to us.

Our Data Protection Policy recognises two kinds of personal data that address different levels of protection:

Personally Identifiable Information, which includes, for example, e-mail addresses, billing information, employment status and 'click stream' data that tracks visitor activity on a Web site or online service.

A subset of that category, Sensitive Data, deserves additional safeguards. Sensitive Data includes, by way of example, Candidates' confidential data, individuals' home telephone numbers, interview notes, CV's, etc. If your relationship with us includes providing Affinity Search with Sensitive Data, we will protect that information with extra care. We will not distribute Sensitive Data outside of the company, if you so request, and will give you the chance to opt out of sharing this information within our own organisation.

Affinity Search collects Personally Identifiable Information and Sensitive Data only when there is a legitimate business need to do so.

1.2 USE OF YOUR INFORMATION

Affinity Search Ltd uses your personal information to process any enquiry and/or order you transmit or send to us. We will also use and analyse the information we collect so that we can administer, support, improve and develop our business.

In particular, we may use your information to contact you for your views on our services and to notify you occasionally about important changes or developments to the site or our services. Further, where you have consented, we might also use your information to let you know about other products and services which we offer which may be of interest to you and we may contact you by post, telephone or fax, as well as by e-mail. If you change your mind about being contacted in the future, please let us know.

Our Policy provides the following:

Notice: We will inform you about why we are collecting Personally Identifiable Information and how we intend to use it. We need to collect and store your name, address, and other basic Personally Identifiable Information, for example, to provide you with the service you requested, as well as for billing purposes.

1.3 DISCLOSURE OF YOUR INFORMATION

The information you provide to us will be held on our computers in the UK and may be accessed by or given to our staff and third parties who act for us for the purposes set out in this policy or for other purposes approved by you. Those parties process information, fulfil and deliver orders and provide support services on our behalf. Finally, if our business enters into a joint venture with or is sold to or merged with another business entity, your information may be disclosed to our new business partners or owners.

Our Policy provides the following:

Opt Out: From time to time, companies approach us and organisations that have a product or service that we believe may be of interest to you. We may share your Personally Identifiable Information with these companies in an effort to help you find these resources. We will, however, always gain your permission before disclosing Personally Identifiable Information to third parties that are not affiliated to Affinity Search.

Security: We will maintain appropriate safeguards to ensure the security, integrity and privacy of your Personally Identifiable Information.

Review and Correction: We are continuing to enhance our procedures to enable you to review and correct, upon request, the Personally Identifiable Information we collect from you. Currently, we need you to make such a request in a manner that can be verified.

Affinity Search will not sell personal data in any form, including mailing lists. All its data are for internal use only.

Affinity Search will continue to oversee implementation of and compliance with our Policy and will adapt the Policy to reflect changes in technology and the expectations of everyone we deal with. To ensure that we are following our stated Policy, we also may conduct periodic and random audits of our websites and other systems.

2. WEBSITE COOKIES

Cookies are small amounts of information, which we store on your computer. Cookies make it easier for you to log on to and use the site during future visits. They also allow us to monitor website traffic and to personalise the content of the site for you. You may set up your computer to reject cookies although, in that case, you may not be able to use certain features on our site.

3. LINKS TO OTHER WEBSITES

Hyperlinks to other websites are provided on the Affinity Search website. If you use these hyperlinks then you are leaving Affinity Search Ltd site, and we are not responsible for how other sites act in relation to the privacy of your information.

4. SECURITY

We employ security measures to protect your information from access by unauthorised persons and against unlawful processing, accidental loss, destruction and damage. We will retain your information for a reasonable period or as long as the law requires.

5. ACCESSING AND UPDATING

You are entitled to see the information held about you and you may ask us to make any necessary changes to ensure that it is accurate and kept up to date. If you wish to do this, please contact us. We are entitled by law to charge a fee of £10 to meet our costs in providing you with details of the information we hold about you.

6. CHANGES TO OUR PRIVACY POLICY

By registering on the Affinity Search website, you consent to the collection, use and transfer of your information according to this policy. Any changes to our privacy policy in the future will be posted to the site and, where appropriate, through e-mail notification.

7. CONTACT

If you have any questions or comments about Affinity Search Ltd and its Privacy or Data Protection Policy, please do not hesitate in contacting us. If you have a complaint about our handling of data, please inform us first instance, so that we may have the opportunity to address any issues directly with you.

Thank you, for using the Affinity Search website. We hope you find it informative and that you will make contact with one of our consultants during your visit.

Tel: 01392 255700 or email info@affinitysearch.co.uk

Suite 7 Hampton House, 23 Longbrook Street, Exeter Devon, EX4 6AD